Basic Condition Reporting

Whether you call yourself a Registrar, Curator, Curator of Collections, Collections Manager or any number of other titles you are most likely doing condition reports.

A good condition report is an accurate and informative account of an object’s state of preservation at a particular moment in time. Condition reports can have multiple functions such as recording the state of an object prior to an exhibition or loan, after exhibition or loan, to assist in collections planning, or as a tool for the treatment of an object. Most of these functions can be conducted by a registrar, curator, collections manager, or volunteer.

A good condition report fills many critical needs including:

• Knowing the exact condition of an object before or after a loan
• Helping staff determine the stability of an object for exhibit or loan
• Limiting how often an object is handled
• Informing object handlers of unseen problems
• Showing the condition of an object over time to determine the rate of deterioration
• Setting priorities for conservation
• Assisting the staff in identifying similar objects
• Aiding in the valuation of an object for insurance purposes

The fifth edition of Basic Condition Reporting: A Handbook proffers a standard vocabulary for all of the individuals in a museum that may be conducting condition reports. In an ideal world, everyone who does a condition report for an item would be trained in the exact same standards, use the same terminology, and use the exact same form, etc. However, the reality is that even if every registrar, collections manager, and curator in your institution does condition reports, each report will be slightly different. Then you throw in every intern, volunteer, or student that may assist and you will find a variety of methods and terminologies that appear. This volume provides a baseline that all of these people can work from so that any person who opens the condition report can understand what the problems on a particular piece include.

Basic Condition Reporting, Fifth Edition is a great resource for learning the basics of doing condition reports for museum objects. The book looks at different material types and helps new and seasoned professionals identify condition issues for a variety of materials. This new addition has several new chapters including information on digital condition reporting, wood objects, mixed media objects and taxidermy while expanding the information for existing chapters. This book is a great resource for those new to the museum field and a handy reference to collections professionals.

The Southeastern Registrars Association (SERA) was founded in the 1970s to encourage high standards of museum practice and professional growth among museum registrars in the southeastern region of the United States. Throughout the years they have promoted the exchange and dissemination of information and ideas through publications, seminars, and other means. Basic Condition Reporting has become one of their premier publications with many copies sold both domestically and internationally.

Deborah Rose Van Horn has worked in the museum field now for over 20 years in the areas of registration, collections management, collections development, and curation. Deb is a former board member for both the Southeastern Registrars Association (SERA) and RC-AAM (now CS-AAM). In addition, Deb has written and edited several publications including Basic Condition Reporting, 4th edition and Registration Methods for the Small Museum, 5th edition.

Corinne Midgett has over ten years of experience as a registrar and collections manager. She serves as chair of the Southeastern Registrars Association and was co-editor of Basic Condition Reporting, 4th Edition.

Heather Culligan has over ten years of experience in collections management and registration in history museums and historic structures. Heather is a former co-instructor of Collections Management in Museums at the University of West Georgia, a former board member of the Southeastern Registrars Association (SERA), and served as a co-editor of Basic Condition reporting, 4th Edition.